- Departments H-Z
- Meeting Room
CONFERENCE ROOM POLICY
The community room may be reserved by groups and organizations. In compliance with Article VI of the
LIBRARY BILL OF RIGHTS, meeting rooms are available "on an equitable basis regardless of the beliefs or affiliations of individuals or groups requesting their use".
This tax supported facility may be used only by those groups whose membership is open to all without restriction based on race, sex, or religious creed. It is understood that library programming will have first priority in determining room use.
SCHEDULING & APPLICATION
Hours of scheduling shall include the total time involved in the meeting, from the time the organization requires the room for assembling or other purposes to the time the room is vacated. The room may be reserved by phone, leaving phone number, as well as, anticipated number of attendees. Prior to using the room the "Meeting Room Application Form" must be completed at the circulation desk by an officer of the organization. Any equipment (VCR, overhead, slide projector, etc.) needed shall be reserved at the same time as the room is being reserved.
Applications may be rejected and previously granted permission may be withdrawn for violation of library rules or conduct inconsistent with library rules and regulations.
RULES FOR USE
The people using the room shall leave it in a neat, clean, and orderly condition. If not the group will be given notice and non-compliance will result in the group being denied use of the community room. The person signing the application for permission to hold a meeting in the library will be billed for any necessary repairs in the event of damage to library property. Smoking is not permitted in the community room or in any part of the library, including the entrance area. Light refreshments may be served in connection with a meeting, but in no event shall alcoholic beverages of any nature be served or permitted in the room. The room may not be used by a group or organization to store equipment or other items unless arrangements are made with the Library Director.
There will be no charge for use of this room by non-profit groups, but donations will be accepted. No admission fee may be charged by any group using the room without advance approval of the Library Director. Fees may be approved for meetings sponsored by the library or an approved non-profit educational group or institution for short term classes, discussion groups, and forums which might charge small fees.
Profit making groups may use the room for $125 per day, or a nominal hourly rate may be applied when necessary. Individuals are welcome to rent the room for $25 per hour for personal events . The library shall seek to make it possible that these fees do not limit access to individuals who may be unable to pay, but who wish to attend the meeting. Article V of the LIBRARY BILL OF RIGHTS states that "a person's right to use a library should not be denied or abridged because of origin, age, background, or
views." It is inconsistent with Article V to restrict access to library meeting rooms based on an individual's or group's ability to pay for that access, according to the ALA Intellectual Freedom Committee. There will be a charge of $20.00 for opening the meeting room when the library is closed.
All groups will agree to not hold the White Pine County Library liable for any loss, damage, costs and/or expense that may arise during or to be caused in any way by such use of library facilities.
No qualifications will be made pertaining to the content of a meeting or the beliefs or affiliations of the sponsors of the meeting. The fact that any group is permitted to meet at the library does not in any way constitute an avocation or endorsement of the group's policies or beliefs by the Library Staff or Board of Trustees.
Library Board of Trustees Library Director
Revised & Adopted 4/18